Assistant – Marketing & Business Development Department

Space Applications Services is seeking a proactive, organised, and detail‑oriented Assistant to support the Marketing & Business Development Department. The successful candidate will play a key role in ensuring the smooth daily operations of the Marketing & Business Development Department.

This role is ideal for someone who is highly organised, communicative, and eager to work in a dynamic, innovation‑driven environment.

This position offers hybrid working arrangements and is a 0.6 FTE role, corresponding to three working days per week.

• Location: Sint-Stevens-Woluwe (Brussels Area)

• Start date: At the earliest

Tasks and Responsibilities

Administrative & Operational Support

• Assist with scheduling meetings, bid‑related workshops, and customer discussions

• Support the preparation of internal presentations, project sheets, and briefing documents

• Liaise with support departments (Finance, HR, Legal, Engineering) to collect necessary bid inputs (cost data, team availability, compliance requirements)

• Manage documentation, filing systems, and version control for proposals, presentations, and marketing materials

• Maintain and update the company CRM, mailing lists, and contact databases.

Business Development Support

• Support the business development team in tracking opportunities, deadlines, and submission requirements

• Facilitate bid reviews (kick‑off, red team, gold team) and maintain minutes/actions

• Assist in preparing proposal packages, capability statements, and Tender/Request for Proposal (RFP) documentation

• Conduct background research on potential customers, partners, and industry trends

• Help maintain opportunity pipelines and reporting dashboards.

Event Coordination

• Support planning and logistics for trade shows, conferences, customer visits, and outreach events

• Coordinate booth materials, promotional items, registrations, and schedules

• Ensure timely follow‑up after events (lead tracking, documentation, feedback collection).

Internal Communication & Collaboration

• Liaise with cross‑functional teams to gather information for proposals and marketing activities

• Assist in internal dissemination of marketing and BD updates, announcements, and successes

• Serve as a central point of coordination for departmental requests.

• Bachelor’s degree in Administration, Communications, or a related field; or relevant experience supporting proposals or project coordination

• Excellent written and verbal communication skills in English; proficiency in French or Dutch is an asset

• Strong organizational skills with the ability to manage multiple priorities

• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook); familiarity with CRM tools is a plus

• Basic understanding of marketing principles; interest in the space/aerospace industry is highly desirable

• Ability to work independently, take initiative, and handle sensitive information with discretion.

Considered as Assets

• Highly reliable, proactive, and detail-oriented

• Customer focused mindset and positive interpersonal skills

• Strong sense of teamwork and collaboration

• Curiosity and willingness to learn about complex technical topics.

• Working within an exceptional sector with Staff located in Belgium, Germany and the Netherlands

• A professional and modern working environment with motivated Administrative Staff, Engineers, Astronaut Training Instructors and Scientists coming from all different horizons and countries with a common passion for space and their own expertise

• A full-time position with an indefinite contract of employment

• A competitive remuneration package and good working conditions

• Working from home in part can be a possibility

• An individualised training and development programmes.