Media Data Protection Policy

Company Information

Space Applications Services NV/SA

BCE: 0431.666.826

Address: Leuvensesteenweg 325, 1932 Woluwe-Sint-Stevens

Email: info@spaceapplications.com

Phone number: +32 2 721 54 84

Purpose 

Space Applications Services NV/SA respects the privacy of all users of its website or other ways we may communicate. Personal information are treated with the highest confidentiality. 

The purpose of this ‘’Media Data Protection Policy’’ is to inform about: 

• What sort of data we collect when you use our website or other ways of communication 
• Why it is collected 
• How we use it to for your benefit 

This ‘’Media Data Protection Policy’’ is applicable to all services provided by Space Applications Services. However, our company is not responsible for the Privacy Policy of any other websites or sources we interact with. 

By using this website, you acknowledge that you have read this Media Data Protection Policy.

Contact 

You may contact us concerning this ‘’Media Data Protection Policy’’ by using the following e-mail address: 

DPO@spaceapplications.com 

or by any of the contact options shown on this website. 

 

What sort of information is collected?

Personal Information 

Space Applications Services collects the ‘’Personal Information’’ that you choose to enter on various pages of our website, or that you may choose to give us in other ways (such as by email, mail, mailing lists system, or by telephone). 

As an example, you may be asked to provide “Personal Information” when filling in an Application Form, initiating or processing a contract, supplying information in connection with a survey or signing up for mailings. 

Any provided data will be processed in accordance with this ‘’Media Data Protection Policy’’, which is in line with the General Data Protection Regulation (GDPR). 

In case you no longer agree with the ‘’Terms and Conditions’’ of our ‘’Media Data Protection Policy’’ we recommend informing us about your withdrawal or to make use of your rights, under the GDPR Article 15-22, by email to: 

DPO@spaceapplications.com. 

A list of your rights as a data subject can be found in this ‘’Media Data Protection Policy’’. 

However, data that is used for legal contracts will only be deleted in accordance with national laws and retention periods. 

The collected categories of ‘’Personal Information’’ are as follows: 

• First and last name 
• Address 
• E-mail address and mobile phone number 
• Education level 
• Domain of expertise 
• Motivation letter, recommendation letter and curriculum vitae. Automate Information 

If you do not wish to share certain information, you may not be able to take advantage of all our services and features.

 

Automate Information

When you visit a website, you disclose certain information, such as your Internet Protocol (IP) address and the time of your visit. This site, like many other sites, records this basic information about visits. 

Self-Sharing Information

You can choose (e.g. via buttons on Space Applications Services website(s)) to share information via social networks such as LinkedIn or Twitter. For this functionality, data is provided to the selected social media platform. These are then responsible for your data and only their Privacy Policy is applicable.

 

Functionalities

Cookies

Cookies are information that are transferred to your computer from a webserver.

Cookies are used to store visitor preferences, record session information, record user-specific information on the pages users access to or visit, alert visitors to new areas that we think might be of their interest when they return to our website, record past activity on the website in order to provide better service when visitors return to our website and to customise web page content based on visitors’ browser type or other information that the visitors sends.

Most browsers are set up to accept cookies, but you can change your settings to be notified when you receive a new cookie or you can change your settings to refuse cookies.

The following types of cookies are used on this website:

Functional cookies

These are cookies that are necessary for this Expression Engine site to function. Without these functional cookies, this site does not work optimally. According to the cookie law, no permission is required for this category of cookies.

Tracking cookies

This website does not use any cookies or tracking technologies that personally identify you.

We use Matomo Analytics, configured in strict privacy mode:

• No cookies are placed in your browser
• IP addresses are anonymized before being stored (2 bytes masked, eg 192.168.xxx.xxx)
• No personal data is collected or shared
• We respect your browser’s “Do Not Track” setting

Therefore, no consent banner is required under GDPR or the ePrivacy Directive.

 

Privacy Policy for the use of LinkedIn

Our site uses functions of the network LinkedIn[2]. Every time you visit our pages that contain features of LinkedIn, a connection to servers from LinkedIn is built. LinkedIn is informed that you have visited our website with your IP address. If you click the “Recommend” button (LinkedIn) and are logged into your account with LinkedIn, it is possible to associate your visit to our website with your account. We point out that we, as providers of the site, have no knowledge of the content of the transmitted data and the use of them through LinkedIn.

For further details, please check the Privacy Policy of LinkedIn: www.linkedin.com/legal/privacy-policy.

[2] Provider is the LinkedIn Corporation 2029 Stierlin Court, Mountain View, CA 94043

 

Privacy Policy for the Use of X (formerly known as Twitter)

Functions of the X[3] service are integrated on our website. Through the use of X and the function “Share/Repost” the web pages you visit are linked to your X account and made known to other users. This data is also transmitted to X. We point out that we, as providers of the site, have no knowledge of the content of the transmitted data and use through X.

For further details, please check the Privacy Policy of Twitter on www.x.com/privacy.

It is feasible to change your account privacy settings on Twitter, on www.x.com/account/settings.

[3]  X Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA

 

Privacy Policy for the use of ‘’YouTube’’

Our website uses ‘’YouTube’’ for integrating video material[4]. Like most websites ‘’YouTube’’ uses cookies to gather information about the audience of videos. ‘’YouTube’’ uses cookies among other things for detecting reliable video statistics, to prevent fraud and to improve the user-friendliness.

For further details, please check the Privacy Policy of ‘’YouTube’’ on: www.youtube.com/t/privacy_at_youtube.

[4] Provider is the YouTube LLC, 901 Cherry Ave, SAN Bruno, CA 94066 USA

 

Privacy Policy for the Use of Facebook

Functions of the Facebook[5] service are integrated on our website. Through the use of Facebook and the function “Share” the web pages you visit are linked to your Facebook account and made known to other users. This data is also transmitted to Facebook. We point out that we, as providers of the site, have no knowledge of the content of the transmitted data and use through Facebook.

For further details, please check the Privacy Policy of Facebook on www.facebook.com/privacy/center/

[5]  Meta 1 Hacker Way Menlo Park, California 94025

 

Legal Baseline for Data Processing

Legal

The sole legitimate motivation to process personal data, on the basis of Art. 6 I lit f), remain to enable Space Applications Services to have the most suitable candidate for the respective position and to offer the best possible position to each candidate as well as to communicate some events (e.g. invitation, press releases) linked to our core activities.

Legal basis for processing

Depending on the context, we rely on the following legal bases:
• Performance of a contract (Art. 6(1)(b))
– Processing applications
– Managing contractual relationships

• Legitimate interests (Art. 6(1)(f))
– Business communication (e.g. invitations, press releases)
– Website operation and security

• Consent (Art. 6(1)(a)) – only where required
– Optional communications (e.g. newsletters if applicable)
– Optional features or third-party integrations requiring user approval

How and under which circumstances is the information used?

The collected information are used for administering our business activities.

Regarding, applicants for employment, we may also forward your data to our customers.

We do not use the information for Third Party marketing purposes or to unsolicited mailing lists.

Data will not be forwarded to Third Parties for marketing purposes.

 

How do we protect the provided information?

Space Applications Services employs technical and organisational security measures, in order to protect any personal data administered by us against accidental or intentional manipulation, loss, destruction or unauthorised access by Third Parties. Our security measures are regularly reviewed and upgraded.

These ‘’Data Protection Guidelines’’ are applied to protect the confidentiality of your personal information. In addition, our business practices are updated periodically for compliance with policies and procedures governing the security and confidentiality of our information. Our business practices limit employee access to confidential information and limit the use and disclosure of such information to authorised persons.

 

Who can have access to the provided information?

Information about our users and customers are necessary for our company.

Access to your information is never provided to Third Parties apart from other Space Applications Services offices and our clients.

We may also disclose your information in response to a court order and we may disclose your information when we believe we are required to do so by law. In this case, we may not provide you with notice prior to disclosure.

 

Rights of the Data Subject, how can you access the provided information?

Article 15-22 of the GDPR allows you to have the right to obtain from Space Applications Services confirmation as to whether or not personal data concerning you is being processed. The following can be requested:

• The right of access to your personal data.
• The right to request the rectification of inaccurate personal data concerning you and to have incomplete personal data completed.
• The right to request the erasure of your personal data in certain circumstances.
• The right to request the restriction of the processing of your personal data in certain circumstances.
• The right to object to the processing of your personal data in certain circumstances.
• The right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and, where applicable, to transmit that data to another controller (right to data portability).
• The right not to be subject to a decision based solely on automated processing, including profiling, where such decision produces legal effects concerning you or similarly significantly affects you.
• The right to lodge a complaint with a competent supervisory authority.

This request should be sent to:

DPO@spaceapplications.com.

According to Art. 77 EU Data Protection Regulation you have the right to lodge a complaint with a supervisory authority, in particular in the member state of his or her habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes this regulation.

Legal basis and consent

Personal data is processed on the applicable legal basis depending on the context, including:

• the performance of a contract or pre-contractual measures (Art. 6(1)(b))
• the legitimate interests pursued by Space Applications Services (Art. 6(1)(f))
• your consent, where required (Art. 6(1)(a))

Where processing is based on your consent (e.g. optional communications or specific features), you have the right to withdraw it at any time without affecting the lawfulness of processing carried out before such withdrawal.

Right to withdraw consent

Where processing is based on your consent, you have the right to withdraw it at any time.

Personal Data provided by candidates for recruitment purposes

Candidates may provide their applications containing personal data i.e. via our website, by e-mail or by standard mail.

We reserve the right to store the data provided by you for a period of up to 24 months after we have received the application.

Personal data of candidates are processed primarily on the basis of pre-contractual measures (Art. 6(1)(b)) and legitimate interest (Art. 6(1)(f)).
Where consent is relied upon (e.g. retention beyond necessary period), it may be withdrawn at any time.

Our interests in storing and processing your data is to offer you a position in order to place you in a vacant position or to provide you as candidate to our customers.

Where consent applies (e.g. extended retention), you may withdraw it at any time.

Data Deletion

Personal data is deleted after expiry of the statutory or contractual retention periods.

Applications sent via e-mail are permanently deleted on your explicit request.

Changes to Media Data Protection Policy

In case of modifications implemented in our ‘Media Data Protection Policy’, we shall immediately upload those changes to our website.

Upon release, these changes shall be immediately applicable, unless otherwise mentioned.